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Assistant to Director of Athletics

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Position Details

Classification Information

Classification Title ***New Job Title
Classification Code 999
Job Category
Min Salary
Mid Salary
Max Salary
Required Qualifications
Essential Duties

Position Information

Position Title Assistant to Director of Athletics
Position Number 0100
Department Athletics
FLSA Non-Exempt
Job Type Full-time
Job Description Summary

As the Assistant to the Director of Athletics, the incumbent will be responsible for training, supervision, and evaluation of our work-study program. The incumbent will be responsible for all facets of men’s & women’s volleyball home game management, supervising both event workers and statisticians. This position will assist Director of Athletics with prominent events throughout the year and assist with all major components of running a successful NCAA athletic department. This position requires a range of skills that include ability to supervise, multitask, manage conflict, and maintain organization. This job requires flexible job hours including nontraditional hours, including weekends.

Fiscal Responsibility: Describe the type and scope of fiscal responsibility.

Authorize office supply purchases

Minimum Education Required High school diploma or GED
Preferred Education Bachelor's degree
Minimum Work Experience Required 3 - 5 years
Preferred Work Experience
Minimum Knowledge Required Working knowledge of fundamental concepts, practices and procedures and ability to apply in varied situations. Uses instructions and guidelines to perform the job safety function. Periodic training will be required.
Preferred Knowledge Comprehensive knowledge of theories, concepts and practices and ability to use in complex, difficult and/or unprecedented situations.
Advertised Minimum Qualifications
Salary Range
Advertised Preferred Qualifications

Supervisory Details

Does this job receive work primarily from the supervisor/manager? Yes
Does this job regularly receive work assignments directly from others, in addition to the supervisor / manager? Yes
List those titles here

All athletic full-time staff and part-time coaches.

Supervisory Responsibilities: Indicate the type and scope of supervisory responsibilities of this job. Guides work of others who perform essentially the same work. May organize, set priorities, schedule and review work, but has no responsibility to hire, terminate, review performance or make pay decisions.

Collaboration/Services

Internal Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects.
External Exchange of routine, factual information and/or answering routine questions.

Decision Making/Problem Solving

Indicate the type of impact of the decisions typically made by this job. Decisions may affect a work unit or area within a department. May contribute to business and operational decisions that affect the department.
Indicate the nature of problems regularly encountered by this job. Problems encountered are routine, somewhat repetitive and generally solved by following clear directions and procedures.

Essential Functions

These are the essential functions required of the position. The percentage of time should add up to 100.<br />*** Note that you are required to enter at least 4 entries.<br />

Essential Function

Jointly oversee the federal work-study program which includes hiring, training, and scheduling for all student workers, monitoring workers signing in and out for their scheduled shifts, and positioning workers within the facility. Coordinate with payroll and Student Financial Services to verify student paperwork and correct payment and sign off on time sheets at the end of each pay period.

Percentage Of Time 40
Essential Function

Responsible for entire game management for all home men’s and women’s volleyball matches. This includes hiring, training, scheduling, resolving any conflicts, and supervising all appropriate staff members.

Percentage Of Time 20
Essential Function

Responsible for creating all transportation schedules for all away events. This includes predicting budgetary dollars necessary for upcoming budgets and then adhering to the budget when developing transportation schedule. Serves as the primary contact between the Department and outside transportation companies (bus, rental car) and coordinate usage of the Department’s buses for athletic teams and other departments on campus. In addition, assists with budgetary tasks (monthly credit card statements, check request, fundraising & operating budget monthly statements), and assist with onboarding initiatives for new staff.

Percentage Of Time 20
Essential Function

Serve as department’s first line of communication with students, faculty, staff, and visitors. Handles the day to day inquiries of all constituents and respond in a timely and appropriate manner. Assist with overseeing all changes with policy and procedures and to assure all appropriate paperwork is submitted and complete, serves as contact person for pertinent departments throughout the campus, assures all the following needs of the department are met: ordering office supplies, Physical Plant work requests, overnight recruiting paperwork, and meal cards

Percentage Of Time 15
Essential Function

Responsible for creating, organizing and staying within budget for all prominent athletic events, including, but not limited to: Hall of Fame Dinner, Ring Ceremony, alumni games, and 3.0 Club receptions.

Percentage Of Time 5

Skills

In this section, please click on the <strong>Add Skills Entry</strong> button to include skills such as analytical, project management, and computer/technical. <br/><br/> Include a brief description of each and check the level required (basic, intermediate, advanced.) <br/><br/> You are required to add at least four skills

Skills

Physical/Environmental Demands

Physical Activity

Please check the level of frequency that best describes the physical demands that are required for you to perform your job duties. Do not consider those parts of your job that, if you had a disability, a reasonable accommodation could be made. For example: If you were in a wheelchair, but had to occasionally move a box of paper, it would be a reasonable accommodation to have someone else move it for you. In that case, you would not consider moving the box as a required part of your job. Only select those which are applicable to the position.

Sitting Often
Repetitive hand motion (such as typing) Often
Vision
Smell
Hearing, listening Often
Talking Often
Standing Seldom
Walking Seldom
Bending Seldom
Stooping Seldom
Climbing Stairs Often
Climbing Ladders Not Required
Kneeling, squatting Not Required
Crouching Not Required
Crawling Not Required
Balancing Not Required
Reaching Overhead Seldom
Pulling, pushing Not Required
Shoveling Not Required
Carrying
Lifting - up to 10 pounds Seldom
Lifting - up to 20 pounds Not Required
Lifting - up to 30 pounds Not Required
Lifting - up to 50 pounds Not Required
Lifting - over 50 pounds Not Required
Running Not Required
Bicycling Not Required

Work Environment

This question describes your work environment. Subject to change Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.