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Accounting Coordinator

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Position Details

Classification Information

Classification Title Accounting Assistant
Classification Code 409
Job Category
Min Salary
Mid Salary
Max Salary
Required Qualifications
Essential Duties

Position Information

Position Title Accounting Coordinator
Position Number 0104
Department Controller's Office
FLSA Non-Exempt
Job Type Full-time
Job Description Summary

The Accounting Coordinator will act as the primary back up for faculty and staff payroll and is responsible for the timely processing and payment of all student timesheets for the Institute. Prepare biweekly payroll journal entries and upload them to Banner. Reconcile, manage and report on monthly procurement card program. Manage Papervision program by collecting, maintaining and reporting on all documents sent out for scanning. Assist and provide back up support to Accounts Payable in all functions. Assist Accounting Staff with various projects.

Fiscal Responsibility: Describe the type and scope of fiscal responsibility.
Minimum Education Required Associate's degree, or vocational or technical school degree
Preferred Education Bachelor's degree
Minimum Work Experience Required 1 - 3 years
Preferred Work Experience
Minimum Knowledge Required Working knowledge of concepts, practices and procedures and ability to use in varied situations.
Preferred Knowledge
Advertised Minimum Qualifications
Salary Range
Advertised Preferred Qualifications

Supervisory Details

Does this job receive work primarily from the supervisor/manager? Yes
Does this job regularly receive work assignments directly from others, in addition to the supervisor / manager? No
List those titles here
Supervisory Responsibilities: Indicate the type and scope of supervisory responsibilities of this job. Not responsible for supervising others.

Collaboration/Services

Internal Resolve conflict, negotiate or collaborate on major projects., Exchange of routine, factual information and/or answering routine questions., Exchange detailed information or resolve varied problems., Access to and/or works with sensitive and/or confidential information., Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately., Develop and maintain relationships with key contacts to enhance work flow and work quality.
External Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately., Exchange of routine, factual information and/or answering routine questions.

Decision Making/Problem Solving

Indicate the type of impact of the decisions typically made by this job. Decisions may affect a work unit or area within a department. May contribute to business and operational decisions that affect the department.
Indicate the nature of problems regularly encountered by this job. Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices.

Essential Functions

These are the essential functions required of the position. The percentage of time should add up to 100.<br />*** Note that you are required to enter at least 4 entries.<br />

Essential Function

1. Act as primary back up for Accounting Manager, as necessary, with processing of biweekly faculty and staff payrolls by collecting timesheet data through automated system, ensuring timesheet data abides by Wentworth’s pay policies, collecting faculty course contracts from department heads each semester and entering into payroll system for payment, setting up new hires on timesheet system and iPay website, entering all employee payroll changes, calculating manual checks as required, and completing checklist for terminated employees.

Percentage Of Time 15
Essential Function

2. Act as point of contact for TimeSaver account questions, password resets, and iPay inquiries. Complete other payroll inquiries as needed including, cut not limited to, employment verifications, salary inquiries and timesheet issues.

Percentage Of Time 10
Essential Function

3. Process biweekly student payroll as well as train and oversee student payroll backup. Review ADP Quickview reports before final payroll is transmitted. Create, maintain and report on all Federal Work Study, WIT Work Study and Leopard work earnings on a fiscal year basis. Work with Financial Aid to ensure ADP and Banner records are in balance. Assist Financial Aid with annual reporting requirements with regard to the Federal Work Study Program

Percentage Of Time 35
Essential Function

4.Prepare biweekly journal entries for faculty, staff and student payroll ensuring that total gross pay amounts on all journal entries equal statutory deductions plus voluntary deductions plus net cash. Upload journal entries to Banner once they have been reviewed and approved by Accounting Manager. Research inquiries related to payroll budgets when necessary.

Percentage Of Time 10
Essential Function

5. Reconcile, manage and report on monthly procurement card program. Review statements received from employees to ensure purchases are valid, receipts are attached and business purpose has been noted. Notify employees and/or managers when statements are not received or incomplete and follow up as necessary. Act as department liaison with Purchasing Department to resolve outstanding issues.

Percentage Of Time 10
Essential Function

6. Manage Papervision program by collecting, maintaining and reporting on all documents being sent out for scanning. Act as point of contact for all Papervision inquiries.

Percentage Of Time 10
Essential Function

7. Assist Accounts Payable by opening and sorting in-coming mail, entering invoices and purchase orders into accounting system, cutting checks, assembling checks for review, distributing checks after review, and filing checks and supporting documentation.

Percentage Of Time 5
Essential Function

8. Participate on special projects by reviewing and analyzing current systems and procedures and recommend improvements. Provide support to supervised staff when necessary.

Percentage Of Time 5

Skills

In this section, please click on the <strong>Add Skills Entry</strong> button to include skills such as analytical, project management, and computer/technical. <br/><br/> Include a brief description of each and check the level required (basic, intermediate, advanced.) <br/><br/> You are required to add at least four skills

Skills

Physical/Environmental Demands

Physical Activity

Please check the level of frequency that best describes the physical demands that are required for you to perform your job duties. Do not consider those parts of your job that, if you had a disability, a reasonable accommodation could be made. For example: If you were in a wheelchair, but had to occasionally move a box of paper, it would be a reasonable accommodation to have someone else move it for you. In that case, you would not consider moving the box as a required part of your job. Only select those which are applicable to the position.

Sitting Nearly Continuously
Repetitive hand motion (such as typing) Nearly Continuously
Vision
Smell
Hearing, listening Often
Talking Often
Standing Seldom
Walking Seldom
Bending Seldom
Stooping Seldom
Climbing Stairs Seldom
Climbing Ladders Not Required
Kneeling, squatting Seldom
Crouching Seldom
Crawling Not Required
Balancing Not Required
Reaching Overhead Not Required
Pulling, pushing Not Required
Shoveling Not Required
Carrying
Lifting - up to 10 pounds Seldom
Lifting - up to 20 pounds Seldom
Lifting - up to 30 pounds Not Required
Lifting - up to 50 pounds Not Required
Lifting - over 50 pounds Not Required
Running Not Required
Bicycling Not Required

Work Environment

This question describes your work environment. Subject to change Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.