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Academic Coordinator

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Position Details

Classification Information

Classification Title Academic Coordinator
Classification Code 348
Job Category Clerical
Min Salary
Mid Salary
Max Salary
Required Qualifications
Essential Duties

Position Information

Position Title Academic Coordinator
Position Number 0154
Department CPCE
FLSA Non-Exempt
Job Type Full-time
Job Description Summary

Responsible for the administrative function of the department that support the department’s mission, its faculty, staff and students. Additional responsibilities include working on special projects related to the college’s academic programs. The position requires strong organizational, verbal, written, interpersonal and computer skills.

Fiscal Responsibility: Describe the type and scope of fiscal responsibility.
Minimum Education Required Associate's degree, or vocational or technical school degree
Preferred Education Bachelor's degree
Minimum Work Experience Required 3 - 5 years
Preferred Work Experience 3 - 5 years
Minimum Knowledge Required Working knowledge of concepts, practices and procedures and ability to use in varied situations.
Preferred Knowledge Comprehensive knowledge of theories, concepts and practices and ability to use in complex, difficult and/or unprecedented situations.
Advertised Minimum Qualifications

High school diploma.

Salary Range
Advertised Preferred Qualifications

Supervisory Details

Does this job receive work primarily from the supervisor/manager? Yes
Does this job regularly receive work assignments directly from others, in addition to the supervisor / manager? Yes
List those titles here

Director of Graduate Programs and Director of New Program Development.

Supervisory Responsibilities: Indicate the type and scope of supervisory responsibilities of this job. Not responsible for supervising others.

Collaboration/Services

Internal Resolve conflict, negotiate or collaborate on major projects., Exchange of routine, factual information and/or answering routine questions., Exchange detailed information or resolve varied problems., Handle sensitive issues and facilitate collaboration at the highest level., Develop and maintain relationships with key contacts to enhance work flow and work quality.
External Exchange of routine, factual information and/or answering routine questions., Exchange detailed information or resolve varied problems., Resolve conflict, negotiate or collaborate on major projects., Handle sensitive issues and facilitate collaboration at the highest level., Develop and maintain relationships with key contacts to enhance work flow and work quality.

Decision Making/Problem Solving

Indicate the type of impact of the decisions typically made by this job. Decisions may affect a work unit or area within a department. May contribute to business and operational decisions that affect the department.
Indicate the nature of problems regularly encountered by this job. Problems encountered are routine, somewhat repetitive and generally solved by following clear directions and procedures.

Essential Functions

These are the essential functions required of the position. The percentage of time should add up to 100.<br />*** Note that you are required to enter at least 4 entries.<br />

Essential Function

Provide excellent customer service as the face of the CPCE office to students, staff, faculty and visitors to the college. Major responsibilities include but are not limited to working to triage visitors to the CPCE office and direct them to the appropriate person.

Percentage Of Time 20
Essential Function

Working to finalize reports and assist directors with daily, weekly, and term- based reports such as faculty scheduling, room reservations, and teaching contracts. As well as handling office supply inventory and ordering.Making phone calls to confirm or follow up with contacts for events to include faculty, students, staff or guest.

Percentage Of Time 20
Essential Function

Supervise and schedule work-study students and provide realistic work goals and evaluations. Ensure the professionalism of all students to include training, dress and timeliness in a professional work environment

Percentage Of Time 20
Essential Function

Responsible for coordinating the planning and tracking of department activities such as meetings, catering orders for special events and room/meeting request.Working with admissions and other directors to support on and off-campus enrollment events and will be the point of contact for RSVP’s, etc.

Percentage Of Time 20
Essential Function

Coordinate individual and CPCE expense reports for approval and signature by the dean. File office work orders, manage mail deliver, pick up, and distribution.

Percentage Of Time 10
Essential Function

Other administrative duties as assigned which could includes special projects or events and evening and/or off-site locations.

Percentage Of Time 10

Skills

In this section, please click on the <strong>Add Skills Entry</strong> button to include skills such as analytical, project management, and computer/technical. <br/><br/> Include a brief description of each and check the level required (basic, intermediate, advanced.) <br/><br/> You are required to add at least four skills

Skills

Skill Type Written and Oral Communications
Level Required Intermediate
Describe

position requires continuous communication with faculty and staff as it relates to the academic programs of the department.

Skill Type
Level Required
Describe

Physical/Environmental Demands

Physical Activity

Please check the level of frequency that best describes the physical demands that are required for you to perform your job duties. Do not consider those parts of your job that, if you had a disability, a reasonable accommodation could be made. For example: If you were in a wheelchair, but had to occasionally move a box of paper, it would be a reasonable accommodation to have someone else move it for you. In that case, you would not consider moving the box as a required part of your job. Only select those which are applicable to the position.

Sitting Often
Repetitive hand motion (such as typing) Often
Vision Often
Smell Not Required
Hearing, listening Often
Talking Often
Standing Seldom
Walking Not Required
Bending Not Required
Stooping Not Required
Climbing Stairs Not Required
Climbing Ladders Not Required
Kneeling, squatting Not Required
Crouching Not Required
Crawling Not Required
Balancing Not Required
Reaching Overhead Not Required
Pulling, pushing Not Required
Shoveling Not Required
Carrying Not Required
Lifting - up to 10 pounds Not Required
Lifting - up to 20 pounds Not Required
Lifting - up to 30 pounds Not Required
Lifting - up to 50 pounds Not Required
Lifting - over 50 pounds Not Required
Running Not Required
Bicycling Not Required

Work Environment

This question describes your work environment. Subject to change Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.