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Academic Coordinator

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Position Details

Classification Information

Classification Title Academic Coordinator
Classification Code 348
Job Category Clerical
Min Salary
Mid Salary
Max Salary
Required Qualifications
Essential Duties

Position Information

Position Title Academic Coordinator
Position Number 0149
Department Architecture, Design, & Construction Mgt.
Job Type Full-time
Job Description Summary

Provide support to the Academic Department Head, faculty and students. Manage daily operations in the office including academic and financial records.

Fiscal Responsibility: Describe the type and scope of fiscal responsibility.

Order all office and shop supplies Authorize work-study timesheets Order textbooks

Minimum Education Required Associate's degree, or vocational or technical school degree
Preferred Education Bachelor's degree
Minimum Work Experience Required 3 - 5 years
Preferred Work Experience
Minimum Knowledge Required
Preferred Knowledge Working knowledge of concepts, practices and procedures and ability to use in varied situations.
Advertised Minimum Qualifications
Salary Range
Advertised Preferred Qualifications

Supervisory Details

Does this job receive work primarily from the supervisor/manager? No
Does this job regularly receive work assignments directly from others, in addition to the supervisor / manager? Yes
List those titles here

Full-time and Adjunct Faculty

Supervisory Responsibilities: Indicate the type and scope of supervisory responsibilities of this job. Supervises work of others, including planning, assigning and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. May offer recommendations for hiring, termination and pay adjustments.


Internal Resolve conflict, negotiate or collaborate on major projects.
External Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately.

Decision Making/Problem Solving

Indicate the type of impact of the decisions typically made by this job. Decisions have major implications on the management and operations of an area within a department. Job may contribute to important strategy, operational and business decisions that affect the department.
Indicate the nature of problems regularly encountered by this job. Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices.

Essential Functions

These are the essential functions required of the position. The percentage of time should add up to 100.<br />*** Note that you are required to enter at least 4 entries.<br />

Essential Function

Provide support for full-time faculty in daily operations including; answering general questions about the two departments to prospective students, directing students to the appropriate faculty advisor, submitting AV/media requests, submitting room requests, organizing mass mailings to area industry professionals and/or alumni, coordinating special events such as accreditation visit receptions and faculty/student exhibits. Provide support for adjunct faculty with daily operations (as listed above), advising on Wentworth’s policies and procedures, maintaining personnel files including previous contracts, organizing teaching materials and acting as liaison between the adjunct faculty and the students, full-time faculty and department chairs.

Percentage Of Time 30
Essential Function

Provide support to the Department Chairs in daily operations, organize and maintain statistics on programs to include students, faculty achievements, etc., monitor and update the departments websites, draft student and faculty course schedules each semester and coordinate with the Registrar and other departments to finalize. Schedule IPAC meetings. Produce intra-departmental communication graphic pieces.

Percentage Of Time 20
Essential Function

Work with Department Chairs in the management off the department budget in regards to placing all office supply orders, shop supply orders, book orders, industry magazine subscription, catering orders for special events, maintain financial records including check requisitions.

Percentage Of Time 20
Essential Function

Manage academic records of both current students and graduates including keeping student files current and organized, work with the Registrar’s office in regards to transfer student transcripts, manage student academic paperwork including Course Substitution, Change of Major. Manage/administer on-line Add/Drop procedures to ensure that students are registered for correct department sections.

Percentage Of Time 15
Essential Function

Provide support for students including general academic advising, scheduling appointments with faculty advisors and/or the Department Chairs, manage work study students by assigning special projects and organizing daily duties such as mail retrieval/distribution and copy jobs, and verify work study timesheets.

Percentage Of Time 10
Essential Function

General facility management in regards to submitting work orders to physical plant for any minor repairs in the offices, studios or classrooms, contacting the cleaning crew about any cleaning issues.

Percentage Of Time 5


In this section, please click on the <strong>Add Skills Entry</strong> button to include skills such as analytical, project management, and computer/technical. <br/><br/> Include a brief description of each and check the level required (basic, intermediate, advanced.) <br/><br/> You are required to add at least four skills


Physical/Environmental Demands

Physical Activity

Please check the level of frequency that best describes the physical demands that are required for you to perform your job duties. Do not consider those parts of your job that, if you had a disability, a reasonable accommodation could be made. For example: If you were in a wheelchair, but had to occasionally move a box of paper, it would be a reasonable accommodation to have someone else move it for you. In that case, you would not consider moving the box as a required part of your job. Only select those which are applicable to the position.

Repetitive hand motion (such as typing)
Hearing, listening
Climbing Stairs
Climbing Ladders
Kneeling, squatting
Reaching Overhead
Pulling, pushing
Lifting - up to 10 pounds
Lifting - up to 20 pounds
Lifting - up to 30 pounds
Lifting - up to 50 pounds
Lifting - over 50 pounds

Work Environment

This question describes your work environment. Subject to change