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Position Details

Classification Information

Classification Title ***New Job Title
Classification Code 999
Job Category
Min Salary
Mid Salary
Max Salary
Required Qualifications
Essential Duties

Position Information

Position Title ***New Job Title
Position Number 0013
Department Institutional Advancement
Job Type Full-time
Job Description Summary

This position reports to the Director of Advancement Operations and is essential to the organization. The Information Systems Coordinator is responsible for creating and managing an effective infrastructure to support the gift processing, prospect management and database needs of the Institutes’ annual operations program. Accuracy of gift entry, biographical data entry, and data requests are vital. Data integrity is essential, as many development efforts are only as good as the data we have on file. This management process is a key component of the Institute’s donor stewardship program. This position creates reports not only for faculty and colleagues but reports for senior administrators as well as trustees; the outcome of these reports many times can shape the future of the Institute. The Information Systems Coordinator supervises the work and responsibilities of the Development Associate and Student Biographical Workers.

Fiscal Responsibility: Describe the type and scope of fiscal responsibility.
Minimum Education Required Bachelor's degree
Preferred Education
Minimum Work Experience Required 3 - 5 years
Preferred Work Experience
Minimum Knowledge Required Working knowledge of concepts, practices and procedures and ability to use in varied situations.
Preferred Knowledge
Advertised Minimum Qualifications
Salary Range
Advertised Preferred Qualifications

Supervisory Details

Does this job receive work primarily from the supervisor/manager? No
Does this job regularly receive work assignments directly from others, in addition to the supervisor / manager? Yes
List those titles here

VP, Associate VP, Alumni Relations, Gifts Officer, Director of Corporate Relations, Faculty, Staff

Supervisory Responsibilities: Indicate the type and scope of supervisory responsibilities of this job. Supervises work of others, including planning, assigning and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. May offer recommendations for hiring, termination and pay adjustments.


Internal Resolve conflict, negotiate or collaborate on major projects.
External Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately.

Decision Making/Problem Solving

Indicate the type of impact of the decisions typically made by this job. Decisions have significant, broad implications for the management and operations of a division. Job contributes to decisions on the overall strategy and direction of Wentworth.
Indicate the nature of problems regularly encountered by this job. Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices.

Essential Functions

These are the essential functions required of the position. The percentage of time should add up to 100.<br />*** Note that you are required to enter at least 4 entries.<br />

Essential Function

Analyze and interpret user data retrieval requests and design and develop appropriate reports from the Millennium gift system database, using knowledge of the internal structure and functionality of the Millennium system, including Internet Reporter and Crystal Report writing. Create management reports for senior administrators, trustees, faculty, and staff. Manage all data requests for mailings. This would require navigating and retrieving data from application databases and exporting the data as needed to MS Windows and Office products (Word, Excel, Access, MapPoint, or PowerPoint). Manage and maintain the most up-to-date trustee and corporator data and printed lists. Maintain the library of reports developed for the Institutional Advancement Division and other Institute departments along with writing the documentation on each report to allow a thorough understanding of the retrieval and pertinent business rules employed for each report. Maintain database dictionaries, code files, tables, and assign security rules and classifications within the Millennium system. Serve as point person for synchronization/entry of biographical and financial data between Millennium and the online alumni community.

Percentage Of Time 40
Essential Function

Supervise the Institutional Advancement division Development Associate for preparation of gifts for entry into the database and the donor acknowledgment process, as well as biographical data updates, donor relations activities, and research requests. Supervise Student Biographical Workers in biographical data updates and other general office work for the development services department. Oversee both positions for completion of job duties, delegating work projects, time management guidance, provide training, and write performance reviews.

Percentage Of Time 25
Essential Function

Train all Institutional Advancement staff and the Executive Assistant to the President on the Millennium System.

Percentage Of Time 10
Essential Function

Continue excellent relations with the business office in order to coordinate gifts entered, outstanding pledges, and assist with monthly reconciliation process.

Percentage Of Time 10
Essential Function

Work with the VP of Institutional Advancement in short and long range planning for day-to-day operations as they relate to data-driven decision making. Prepare and update relevant polices and procedures for gift processing/data management along with developing new polices and procedures as they come up.

Percentage Of Time 10
Essential Function

Work with the Office of Information Technology to express programming needs such as data marts, database conversions, and other upgrades to the system.

Percentage Of Time 5


In this section, please click on the <strong>Add Skills Entry</strong> button to include skills such as analytical, project management, and computer/technical. <br/><br/> Include a brief description of each and check the level required (basic, intermediate, advanced.) <br/><br/> You are required to add at least four skills


Physical/Environmental Demands

Physical Activity

Please check the level of frequency that best describes the physical demands that are required for you to perform your job duties. Do not consider those parts of your job that, if you had a disability, a reasonable accommodation could be made. For example: If you were in a wheelchair, but had to occasionally move a box of paper, it would be a reasonable accommodation to have someone else move it for you. In that case, you would not consider moving the box as a required part of your job. Only select those which are applicable to the position.

Sitting Often
Repetitive hand motion (such as typing) Nearly Continuously
Hearing, listening Often
Talking Seldom
Standing Seldom
Walking Seldom
Bending Seldom
Stooping Seldom
Climbing Stairs Seldom
Climbing Ladders Not Required
Kneeling, squatting Seldom
Crouching Seldom
Crawling Not Required
Balancing Not Required
Reaching Overhead Not Required
Pulling, pushing Not Required
Shoveling Not Required
Lifting - up to 10 pounds Seldom
Lifting - up to 20 pounds Not Required
Lifting - up to 30 pounds Not Required
Lifting - up to 50 pounds Not Required
Lifting - over 50 pounds Not Required
Running Not Required
Bicycling Not Required

Work Environment

This question describes your work environment. Subject to change Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.